Moving a laboratory is not like moving an office. Labs are filled with specialized equipment, hazardous materials, sensitive samples, and research that often represents years of investment. A poorly executed relocation can cost more than money — it can jeopardize research integrity, regulatory compliance, and even safety.
At Main Street Commercial Moving, we’ve handled everything from university research labs to private biotech facilities. What we’ve learned is simple: lab relocations require precision, planning, and expertise. Here’s a look at the hidden complexities and the most common mistakes we see — plus how to avoid them.
The Complexities Behind Every Lab Move
- Specialized Equipment Handling Centrifuges, spectrophotometers, biosafety cabinets, and ultra-low freezers aren’t just heavy — they’re sensitive. Many require manufacturer-certified technicians for disassembly, calibration, and reinstallation. Mishandling them can void warranties or disrupt research timelines.
- Regulatory Compliance Labs don’t just move furniture and boxes. They move chemicals, controlled substances, and sometimes biohazardous materials. Every one of these has compliance requirements. Failing to classify and label properly can lead to fines or delays.
- Chain of Custody Samples, cell lines, and specimens often represent years of research. Maintaining chain of custody — from packing to delivery — isn’t optional, it’s essential. Detailed inventory logs and secured transit methods ensure nothing is lost or compromised.
- Downtime Sensitivity Unlike offices, many labs cannot afford downtime. Temperature-sensitive samples need continuous monitoring, and researchers may need immediate access upon arrival. Phased moves, weekend schedules, and temporary storage solutions bridge this gap.
Common Mistakes to Avoid in Lab Relocations
Mistake #1: Underestimating the Timeline Packing up glassware and chemicals takes far longer than packing file boxes. Rushing the timeline leads to mistakes. Start planning months in advance.
Mistake #2: Ignoring Manufacturer Requirements Many labs forget that critical equipment — from microscopes to chromatography systems — requires OEM disassembly or recalibration. Skipping this step can cost tens of thousands in repairs. Always confirm vendor requirements before move day.
Mistake #3: Treating It Like a Regular Office Move Labs require specialized carts, temperature-controlled trucks, spill kits, and hazardous material expertise. Office movers without lab experience will miss these details — putting your project at risk.
Mistake #4: Overlooking Utility Readiness at the New Site We’ve seen clients arrive at a new lab only to find power, gas lines, or ventilation systems weren’t ready. Always test utilities in advance to ensure a smooth transition.
Mistake #5: Poor Chain of Custody for Samples Handwritten notes and open boxes don’t cut it. Every sample should be logged, barcoded, and tracked. A break in chain of custody can invalidate years of work.
The Bottom Line
Lab moves are high-stakes projects where the smallest oversight can have outsized consequences. The good news? With the right partner, planning, and protocols, your relocation can be seamless, compliant, and safe.
At Main Street Commercial Moving, we combine decades of relocation experience with the specialized knowledge required for laboratories. From hazardous material packing to equipment vendor coordination, we help clients avoid costly mistakes and protect their research.
📞 Call Main Street Commercial Moving at (801) 990-4059 to discuss your upcoming lab move — whether it’s across the country or just across campus, we have the experience to make you next move a success.
